3 Ways Esign Technology Can Help Your Business

With the world going towards more paperless solutions, the ability to electronically sign quotes or contracts is the best way to organize and store all your important documents.  A lot of companies have found it very beneficial to enable their customers to esign. An agreement or document can be sign in hours instead of days. It provides much more flexible and more always accessible real-time, 247.

In addition, esignature is more cost effective now. As storage technology continues to improve, moving over to a paperless or more digital office is more feasible. Storage is far more compact, records are less likely to be lost or misplaced and the cost of maintaining documents is considerably cheaper now.

With the passage of the ESIGN Bill in the year 2000, electronic signatures are recognized as legally valid and binding in a court of law. Furthermore, they are considered more secure, as changing and falsifying a digital signature is not done as easily as one written on paper. The benefits of adopting digital signatures vastly outweigh the downsides, but the following three reasons in particular are amongst the most important ones.

1) You no longer need to fax, scan or print documents

When a physical signature is required, it means that the signee must be physically able to sign a document – this involves either travelling to another location or having to send the client(s) a physical copy. Both take up an unnecessary amount of time and effort just to meet to get a document signed. With digital signatures, all the work can be done via computer in a matter of a few seconds, as opposed to the hours or even days required for a physical document to undergo the same authorization. The time and money saved from skipping these formerly necessary steps can be considerable – you will appreciate it, and so will your customers.

2) Documents are automatically stored securely

While digital forms of storage are not impervious to damage and unauthorized access, the lack of physical storage means that digitally stored data is vastly safer than physical documents.  Files can be misplaced, not returned or organized properly thus jeopardizing the integrity of the records. With physical documents, there is a huge degree of guesswork involved in how/when/if it was tampered with, digital documents can be kept track of at every step of the way.

Whereas digital signatures on documents can be track via email records or through audit logging. There are companies out there like Mosspaper who keep track and manage all these documents in one centralized area with audit logs. The detailed logs keep track of every single action taken with that document in any form as well who signed it, when, and at which IP address.

3) Streamlines the sales process

The lack of a need to ship/mail/fax documents already saves on a high degree of time and money, but what is often neglected in the discussion of the benefits is that it also greatly reduces the amount of human error involved. Anybody who has had a document signed or filed improperly (or even mailed to a wrong address!) can attest to the headache and wasted time that can arise from such a process. When negotiating and finalizing a business deal with somebody, you can instantly sign and provide any necessary documents and forms to your clients with minimal delay. Your customers will appreciate being able to sign and finalize their documents regardless of where they are – it makes things easy for both parties involves.

Source: 3 Ways Esign Technology Can Help Your Business

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For more articles like this, check out our small business blog:

• Reasons Why You Should Go Paperless

• Value-Based Quotes that Win More business

About Mosspaper

With Mosspaper anyone can create, sign, track and accept quotes and contracts anywhere. Mosspaper provides a streamlined paperless quote and contract renewal SaaS solution from creation to sales renewals, allowing users to monitor and track work.  The company offers a quote creator tool, paperless approval process, centralized customer communications, e-signature, payment integration, real-time notifications, and data analytics for small businesses.

To learn more more information about Mosspaper and how Mosspaper works, please visit our website.