3 Simple Tips On How To Write A Quote

For most businesses, nothing happens until a sale is made. As such, understanding the importance of writing the perfect sales quote should not be underestimated. A value-based quote is supposed to address the problem a client is facing, proposed solutions and how it will be accomplished. It is a vital part of sales cycle.

A value-based quote should be perfectly structured to lead the reader step by step through the reasons why they should make a purchase in simple and concise language. Lengthy formal written quotes or proposals are confusing for clients. Most clients will not read through every single page. They want to get to the information they need quickly. They want to know just simply what you are doing for them.

Below we will look at some useful tips in writing the perfect quote:

1) Keep it Structured

When writing a quote, remember that it is first and foremost a sales tool. It is used to convince potential customers to order services or products from your company. This vital document should be designed to follow the sales process. As such, the quote should include a summary clearly stating what is being provided, itemized list of what is being done with terms and conditions. By following this defined structure, the client is properly introduced to the business and the main areas of operation.

2) Be concise

The rule of thumb is to keep the language used in the quote as simple and clear as possible. A quote is supposed to keep the reader interested by being simple and straightforward to read. Like great sales copy, you should do your best to avoid unnecessary language that adds zero value to the message. Every statement should have a point in it and emphasize something of importance. Allusions and using figure of speech means that the client will be wasting time reading things that are vague in most cases, something you would want to avoid.

3) Keep it Short

A quote is a vital document in the sales process. It should deliver a clear message in the most direct means. Everyone will have a lot to say about a product offering, qualifications and experience, but all that should not be included in the sales quotes. It should be an attachment as reference information.

It’s best to summary everything the customer would like to see in 1 page quote that is clearly organized and arrange. Avoid ambiguous and long-winded sentences as it causes confusion. It is recommended that short, direct sentences be used; short paragraphs as well made up of three to four sentences.

Mosspaper is an online provider of digital quotes and contracts. We offer businesses a way of writing proposals which can be viewed online and signed as well. Our quote and contract management application also produces an audit trail to ensure that all transactions are traceable and binding.

Source: 3 Simple Tips On How To Write A Quote

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For more articles like this, check out our small business blog:

• Reasons Why You Should Go Paperless

• Value-Based Quotes that Win More business

About Mosspaper

With Mosspaper anyone can create, sign, track and accept quotes and contracts anywhere. Mosspaper provides a streamlined paperless quote and contract renewal SaaS solution from creation to sales renewals, allowing users to monitor and track work.  The company offers a quote creator tool, paperless approval process, centralized customer communications, e-signature, payment integration, real-time notifications, and data analytics for small businesses.

To learn more more information about Mosspaper and how Mosspaper works, please visit our website.